Glossary

Naturally, data brings some complexity. Here are some of the common industry technical speak to help you make sense of it all.

  • Client Label Data – Informational, consumer, or marketing information on a product not related to its production e.g. ‘No Added Sugar’, ‘Fresh Fragrance,’ or N.I.P (Nutritional Information Panel).
  • EDI – Electronic Data Interchange. This is electronic communication that was traditionally on paper, such as purchase orders and invoices. Technical standards for EDI exist to facilitate parties transacting such instruments without having to make special arrangements.
  • ERP – Enterprise Resource Planning software. Companies use this to manage day-to-day operations such as accounting, procurement, project management, risk management, compliance, and supply chain operations. These systems typically can feed to other ‘Enterprise’ systems such as a Warehouse Management System.
  • GDSN – Global Data Synchronization Network is a network of computer systems exchanging information through data pools. GDSN data pools enable collaborators to operate based on standards that support live data sharing and trading updates.
  • GLN – Global Location Number is part of the GS1 systems of standards, compliant with ISO/IEC 6523, which identifies operational locations or legal entities.
  • GS1 – Global Standards 1 is a not-for-profit organisation that functions as the central data repository for products, including but not limited to the manufacturer, country of origin, sizes, weights and costs. Visit GS1 Australia at http://www.gs1au.org or New Zealand at http://www.gs1nz.org to find out more.
  • GTIN – Global Trade Item Number is the unique product number assigned by GS1, which can change depending on variations to the product’s core data.
  • Master Data – Data held by a manufacturer or trading partner typically contains other information for their ERP or WMS, which may not be required in the GS1 NPC. This can include selling prices, ranging codes, and pick slots in a distribution centre/warehouse.
  • NPC – National Product Catalogue is the central data repository curated by GS1.
  • NPD – New Product Development. The end-to-end process undertaken by a manufacturer to bring a completely new product or product range extension to market. This includes but is not limited to: formulation, testing, packaging development, marketing, advertising, loading of the critical data to GS1 NPC, presentation to the trading partner, manufacturing supply chain, and logistics.
  • PBS – Pharmaceuticals Benefits Scheme. This is supplemental to the TGA, providing the concise list of pharmaceuticals approved and supplemented by the Australian government for public dispensing. These products contain label information requiring upload and maintenance.
  • Sanity Check – The first stage in the validation process before entry and upload of data. This primary validation prevents simple errors in a client’s data e.g. a product does not weigh 2 kilos instead of 200 grams because of an incorrect decimal point.
  • SKU – Shop/Store Keeping Unit. This is the unique ‘each’ of a product within a range, e.g. a manufacturer with 100 products in their range would have 100 SKUs. A trading partner may have multiple ranges and brands within a category, e.g. biscuits.
  • Smart Media – A GS1 suite of services for recipients and publishers. It is used to produce, manage and share: professional product photography and essential product content, including all on-pack data, video and multimedia files.
  • TGA – Therapeutic Goods Act (1989). A national system of controls relating to the quality, safety, timely availability and, where necessary, the efficacy of therapeutic goods. These also contain guidelines for advertising, labelling, and product appearance.
  • Two-Dimensional (2D) barcodes – These look like squares or rectangles containing many small, individual dots. A single 2D barcode can hold a significant amount of information. It may remain legible even when printed at a small size or etched onto a product. Many organisations or people use the terms “2D Barcodes” and “QR Codes” interchangeably, and while QR codes are a type of 2D barcode, not all 2D barcodes are QR codes.
  • UBF – Universal Buying Form. This was the first universally accepted standard for the presentation of product-related data to trading partners. The UBF allowed Brokers and Manufacturers to prepare one set of information in a standardised format ensuring critical data was not degraded from one trading partner to another.
  • WMS – Warehouse Management Systems. This software solution offers visibility into a business’s entire inventory and manages supply chain fulfilment operations from the distribution centre to the retailer or store shelf.
  • XML – Extensible Markup Language is used to describe data. The XML standard is a flexible way to create information formats and electronically share structured data via the internet and corporate networks. XML is a language very similar to HTML.

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